Program Header Data Entry
See navigation
and working with database records
in the getting
started section.
See
also Edit and Tools
Field
Descriptions
Title: Enter the program title.
This description will print on the program log, various reports and is
used for search purposes. (i.e. Charlie Brown Christmas Special)
Episode: Enter the episode description. (Roseanne episode #3456)
Run times: Type in the start and end time separated by a “-“ for
this entire program. Enter in an
“A” or “P” for AM or PM; “N”
or “M” for Noon or Midnight; “X”
for any time after midnight if it is to be considered part of the previous
day. 12A is defined by Summit as
the beginning of a day, 12M the end.
Examples of acceptable time
formats are: 6a-7a;
6:00a-7:00a; 6.00a-7.00a; 6-7;
if the start or end time is “AM” it is not necessary to put an
“A” for “AM” the system automatically assumes nothing is “AM”;
You can enter the start time only. After
entering the length in the next field, the end time will AutoFill.
Length: Enter the length for the entire program. This field will
AutoFill if you entered a start and end time in the previous field.
If you entered the start time only in the previous field enter the
length here and the end time will AutoFill.
Valid From: Enter the date this program should begin airing.
Valid Thru: Enter the date this program stops airing. TFN means
until further notice.
Valid Run Days: Click on the applicable days of the week that this
program will run.
Audio Source: Enter the audio source. Audio source can print on the log. Examples of audio sources are:
TP: Tape, LI: Live, T1: Tape 1
Video Source: Enter the video source. Video source can print on the log. Examples of video sources are:
VT1: Video Tape 1, SAT: satellite, LI: Live
Other Source: Enter any other source. This can be defined to print on the log.
Media ID: (aka: Spot #, Cart # for programming) Enter the Media ID.
It prints on the log and various scheduling reports.
Remarks: Enter a remark for this program.
Time Code: If this program is not at the start of a tape or file,
enter in the Hour, minute, second, frame format.
Channel: Select the channel this program is to run on from the drop
down menu. This may be an
individual channel, or a group.
Program Type: Select a program type.
Examples of program types are: Local
News, Weather, Football, Entertainment, etc.
Printing Options: Select how you want this program to appear on
printed logs.
Rate: Enter a target rate (for reporting purposes) for spots sold in
this program.
Paid Program: Checked if this is a paid program.
The H will appear if this program is on hold.
Program Elements Data Entry
See navigation
and working with database records
in the getting
started section.
Field
Descriptions
Description: Enter a description of this element of the program.
Program Type: Select a type if necessary for reporting purposes.
Run times: Type in the start and end time separated by a “-“ for
this entire program. Enter in an
“A” or “P” for AM or PM; “N”
or “M” for Noon or Midnight; “X”
for any time after midnight if it is to be considered part of the previous
day. 12A is defined by Summit as
the beginning of a day, 12M the end.
Examples of acceptable time
formats are: 6a-7a;
6:00a-7:00a; 6.00a-7.00a; 6-7;
if the start or end time is “AM” it is not necessary to put an
“A” for “AM” the system automatically assumes nothing is “AM”;
You can enter the start time only. After
entering the length in the next field, the end time will AutoFill.
Length: Enter the length for the entire program. This field will
AutoFill if you entered a start and end time in the previous field.
If you entered the start time only in the previous field enter the
length here and the end time will AutoFill.
Printing Options: Select how you want this program to appear on
printed logs.
Audio Source: Enter the audio source. Audio source can print on the log. Examples of audio sources are:
TP: Tape, LI: Live, T1: Tape 1
Video Source: Enter the video source. Video source can print on the log. Examples of video sources are:
VT1: Video Tape 1, SAT: satellite, LI: Live
Other Source: Enter any other source. This can be defined to print on the log.
Media ID: (aka: Spot #, Cart # for programming) Enter the Media ID.
It prints on the log and various scheduling reports.
Remarks: Enter up a remark for this program
Avail/Break Info
Avail – check if this page is to define an avail. A
national break can be represented on the log as an element page but will not
schedule if Avail is not checked.
Avail Type – Make your selection from the Drop Down menu.
Avail Units- Enter the maximum number of spots that can schedule in
this break. For example a :30
second break could have 1 for maximum units in this break: which could be
filled with one :30 second spot. Maximum units in this break is a 2 then two
:15 second spots or one :30 second spot can be scheduled.
Avail fill priority: This field allows you to assign the priority in
which this avail should fill in relation to all other avails for the day.
For example, you can fill all avails at the top of the hour first, then
fill the remaining avails in the hour. Avails
with a fill priority of 1 will fill first; Avails with a fill priority of 2
will fill second. You can
prioritize avails based on the hour, daypart or the entire broadcast day.
If you decide not to use avail fill priority, accept the AutoFill value
of 0. Radio stations can utilize avail fill priorities by setting up extra
avails and giving them a low fill priority in anticipation of a high volume
sales period.
Program Plays Data Entry
See navigation
and working with database records
in the getting
started section.
Field
Descriptions
Enter
the Play number, Run
Date and Time,
and Channel, and choose the Status
of the program.
Paid Program Data Entry
See navigation
and working with database records
in the getting
started section.
Field
Descriptions
Advertiser: Begin
typing the advertiser name to display a selection window from which to
choose. If the advertiser
is not in the system, go to Advertiser
Data Entry to enter it. After completing this field, many of the other
fields on this screen will AutoFill with information from the advertiser
record.
Customer Order Number: Enter
the agency estimate number or any other number/description to
appear on the header portion of the invoice (optional).
This field is often used for client purchase order numbers.
Bill to: This field will AutoFill with
information from the Advertiser (agency or rep firm) record. You
can change the code, but make sure that the record has a complete
address. The “bill to” address determines the address that
will print on the invoice and statement. Do
not change this code after invoices have been produced.
Agency: If an
agency
has been attached to this advertiser record it will AutoFill in
this field.
Rep Firm: If a
rep
firm has been attached to this advertiser record it will AutoFill
in this field.
Industry: The
industry
code assigned to this advertiser (agency or rep firm) will AutoFill
in this field. You may change it if
you want for this contract only. Begin
typing the industry code to display a window from which to choose.
Many reports can be organized and selected by industry, providing
industry sub-totals.
# Inv Cpy: Enter the
number
of invoice copies to print for this advertiser (1-99).
Enter (0), if this is a non-billable spot that does not
require an invoice.
Account Executive: This
field will AutoFill with information from the Advertiser
(agency or rep firm) record. You
may change it if you want for this contract only.
Sales Type: This field will
AutoFill with information from
the Advertiser (agency or rep firm) record. You
may change it if you want for this contract only.
Sales type should represent the revenue category for this contract. Reports, invoices and statements can be selected and
organized by sales type, providing sales type sub-totals.
Rate: Enter the
gross charge per play for this program.
Discnt: enter
cash discount rate if applicable. Will be applied to the invoice.
Sls
Tax: enter sales tax rate if applicable.. Will be applied to the invoice.
Terms: Terms will
AutoFill from the advertiser (agency or rep firm) record.
You can change it if you want. Terms
print on the invoices and statements.
Billing Group: The
billing
group will AutoFill from the advertiser (agency or rep firm) record.
You can change it if you want. Billing
groups are used to organize and select invoices and reports.
Billing Cycle: The
billing cycle will AutoFill from the advertiser (agency or rep
firm) record. You can change it
if you want. The billing cycle in combination with the from/thru dates
on a contract tell Summit how to invoice.
Agency Commission: Check
Default to accept the commission defined on the Agency record.
You may change the Agency Commission for this contract only by typing a
percentage in the box.
Rep Firm Commission: Check
Default to accept the commission defined on the Rep Firm record.
You may change the Rep Firm Commission for this contract only by typing a
percentage in the box. Rep firm
commission will be subtracted from
the net amount. It will add to the
agency commission at the bottom of the screen after completing the schedule and
miscellaneous pages.
Acct Exec Commission: Check
Default to accept the commission defined on the Account Exec record.
You may change the Account Exec Commission for this contract only by
typing a percentage in the box.
Gross Billing: If you want the
invoice to print the gross
amount and not the agency commission and net amount, check this box.
If you want the invoice to print the gross amount, the agency
commission and the net amount, do not check this box.
Not checking this box is the most common situation.
In either case, the agency commission transaction will carry
through to the Accounts Receivable and the General Ledger. If you choose Gross Billing, your invoice will show the Gross
amount as the amount due.
Affidavit: An option in billing that
specifies when a spot ran.
If you want the affidavit to print on this advertiser’s
invoice, check this box. If
this advertiser does not require an affidavit, do not check this box.
Exact times: If you
want the exact time and date each spot ran to print on the invoice,
check this box. If this advertiser does
not require the exact time on the invoice, do not check this box.
Prepaid: Check this
box if this is a prepaid contract. The
system will automatically apply charges during invoicing to the prepayment
you’ve entered in Enter Other A/R Transactions if you attach this
contract to the invoice.
EDI:
create EDI invoice
Note: to track usage, you must be using the posting
function in traffic.
