Use Enter Other Transactions to enter adjustments, credits, special
non-system-generated invoices, etc.
Enter Other Transactions
See navigation
and working with database records
in the getting
started section.
Field
Descriptions - Header
Inv Nbr: Invoice Number
Contr Nbr: Contract (or Program)
Number
Contr Seq: Sequence number for
assigned contract (sequential). Each invoice for a contract increments.
Invoice Date: Date of this invoice
Description: Description of this
invoice, from contract usually.
PrePmt: checked if this is a prepaid
invoice
Field
Descriptions - Transactions
Page: Page number of this
transaction. Usually sequential.
Trans Type: Type of this
transaction, e.g. payment
Trans Date: Date of this transaction
Trans Amount: Amount of this
transaction
Description: Description of this
transaction, e.g. check number
Transaction Types
Following are the transaction types used in the system:
charge: invoiced amount
adj chg: adjustment to a charge
adj dsc: adjustment for a cash discount
adj w/o: adjust for a write off
a/e com: account exec commission
adj aec: adjustment to account exec commission
rep com: rep firm commission
adj rcm: adjustment to rep firm commission
agc com: agency commission
adj acm: adjustment to agency commission
fin chg: finance charge
adj fin: adjustment to finance charge
sls tax: sales tax
adj stx: adjustment to sales tax
trd crd: trade (barter) credit
adj tcr: adjustment to trade credit
payment: payment (usually cash)
adj pmt: adjustment to payment
svc chg: service charge (e.g. returned check)
adj svc: adjustment to service charge
note: any kind of note you wish; does not print on reports or statements
or affect invoice balance
Edit
Menu Selections
Transaction:
add a new transaction to this invoice, such as an adjustment, etc.
Invoice, No Contract: add a new invoice not tied to a particular contract
(uses contract 0)
Invoice for Contract: add a new invoice for a particular contract
Invoice for Paid Program: add a new invoice for a paid program
Invoice:
removes this invoice and all it's transactions (not usually a good idea;
adjusting to zero is better for auditing).
Selected Transaction: removes the selected transactions (not usually a
good idea; adjusting to zero is better for auditing).
Invoice,
No Contract: insert a new invoice not tied to a particular contract (uses
contract 0)
Invoice for Contract: insert a new invoice for a particular contract
Invoice for Paid Program: insert a new invoice for a paid program
Some of these options are also available by right-clicking in the grid.
